Affordable School District Document Management

SearchExpress Document Management is affordable software used by school districts to scan paper documents, and search and workflow both paper and digital documents, to save time and reduce costs.

SearchExpress Features

Easy to Install

SearchExpress is affordable document management software that is so easy to install and use that you can rapidly deploy it in the Business Office, Physical Plant, Student Services, and other departments, without costly on-site assistance.

Applications include AP invoices, HR, union contracts, document retention, and many others.

SearchExpress has security to prevent unauthorized access, and there is a searchable audit database which shows, for all users, every document they have viewed, and every search they have performed.

Make Documents Omnipresent

In addition to searching and approving documents from your desktop PC, you can access documents from your iPad, iPhone, or Android. This means you can access your documents wherever you are.

You can make documents available for searching by students and the public, over the Internet, while keeping other documents secured for only internal use.

Geolocation and Geo-fencing

Geolocation searching lets you search based on proximity to a geolocation.

Use geolocation search to quickly find all planning, law enforcement, zoning, engineering and delivery documents and data for any physical location.

For example, a water utility worker could go to the location of a broken water pipe, and use their iPad to do a SearchExpress search, and SearchExpress would use their GPS location to find the name of people who live near the water pipe, or are served by it.

You can use Geo-fencing to restrict access to documents to those documents specified for a certain geographical location.

Find Out More

Complete and Sign eForms

Your students and employees can complete eForms over the Internet or intranet and optionally sign their signature with their finger or mouse, saving you the expense of printing and scanning and entering data written on paper forms.

The user can attach a photo or drivers license to the eForm.

You can send a group of eForms in an envelope, e.g., all the eForms a new student needs to complete.

SearchExpress can also write the form data to your Student Information, Human Resource or other systems and databases.

Typical eForms include:

  • Student Enrollment
  • Job Applications
  • Questionnaires
  • Time Sheets
  • Expense Reports

SearchExpress is easily integrated with your SIS or state databases so you can share data with your other applications and view your documents from your other applications.

You can search by typing in a word or phrase. Also, you can search by highlighting a search word or phrase in your SIS, ERP, or other applications, and pressing a function key.

Union Contract Management

Search union contracts, and see all previous versions of each contract, to determine the history of contract provisions.

Store and search minutes of meeting, arbitrations, and union grievances, using full-text searching, to find any word or phrase.

Manage Documents

SearchExpress lets you capture, index, route, search and manage your paper documents as well as your digital documents, including:

  • Student Records
  • Board Meeting Minutes
  • Union Contracts
  • HR
  • Tax Roll Records
  • AP Invoices
  • Financial Records
FOIA Requests

SearchExpress lets you instantly respond to FOIA requests. SearchExpress can search scanned documents, Office documents, PDF's, emails, and digital audio and video files and provides a cross-database search to search across multiple databases with one search.

Affordable

For scanning documents, you can get a 60 page-per-minute (PPM) document imaging scanner for less than $1,000, and an 80 PPM scanner for less than $1,500. Or, you can use a MFP copier to scan.

Features

For document search features, click here.

For document scanning and indexing features, click here.

For business process automation (workflow) features, click here.


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